LEADERSHIP LOCKER Data Protection & Privacy Policy

 

INTRODUCTION

Leadership Locker uses personal data about living individuals for the purpose of general communication. We recognises the importance of the correct and lawful treatment of personal data. All personal data, whether it is held on paper, on computer or other media, will be subject to the appropriate legal safeguards as specified in the General Data Protection Regulation 2017.

Leadership Locker fully endorses and adheres to the eight principles of the GDPR. These principles specify the legal conditions that must be satisfied in relation to obtaining, handling, processing, transportation and storage of personal data. Employees and any others who obtain, handle, process, transport and store personal data for Leadership Locker must adhere to these principles.

 

THE PRINCIPLES

The principles require that personal data shall:

1. Be processed fairly and lawfully and shall not be processed unless certain conditions are met.

2. Be obtained for a specified and lawful purpose and shall not be processed in any manner incompatible with that purpose.

3. Be adequate, relevant and not excessive for those purposes.

4. Be accurate and where necessary, kept up to date.

5. Not be kept for longer than is necessary for that purpose.

6. Be processed in accordance with the data subject’s rights.

7. Be kept secure from unauthorised or unlawful processing and protected against accidental loss, destruction or damage by using the appropriate technical and organisational measures.

8. Not be transferred to a country or territory outside the European Economic Area, unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.

 

1. HOW WE COLLECT DATA AND INFORMATION ABOUT YOU

We collect personal information each time you are in contact with us - for example, when you:

  • Visit our website.

  • Register your details at https://www.leadershiplocker.com or via an embedded form on our website or social media.

  • Engage in services provided by us.

 

2. MAINTAINING CONFIDENTIALITY

Leadership Locker will treat all your personal information as private and confidential and not disclose any data about you to anyone.

There are three exceptional circumstances to the above permitted by law:

a. Where we are legally compelled to do so.

c. Where disclosure is required to protect your interest.

d. Where disclosure is made at your request or with your consent.

 

3. USE OF PERSONAL INFORMATION

Leadership Locker will use your data to contact you to keep you informed of news and services we provide.

 

DATA STORAGE

These rules describe how and where data should be safely stored. Questions about storing data safely can be directed to the Data Controller.

When data is stored on paper, it should be kept in a secure place where unauthorised people cannot see it.

These guidelines also apply to data that is usually stored electronically but has been printed out for some reason:

  • When not required, the paper or files should be kept in a locked drawer or filing cabinet.

  • Employees should make sure paper and printouts are not left where unauthorised people could see them, like on a printer.

  • Data printouts should be shredded and disposed of securely when no longer required.

When data is stored electronically, it must be protected from unauthorised access, accidental deletion and malicious hacking attempts:

  • Data should be protected by strong passwords that are changed regularly and never shared between employees.

  • If data is stored on removable media (like a USB or CD), these should be kept locked away securely when not being used.

  • Data should only be stored on designated drives and servers, and should only be uploaded to an approved cloud computing services.

  • Servers containing personal data should be sited in a secure location, away from general office space.

  • Data should be backed up frequently. Those backups should be tested regularly, in line with ours standard backup procedures.

  • Data should never be saved directly to laptops or other mobile devices like tablets or smart phones.

  • All servers and computers containing data should be protected by approved security software and a firewall.

 

COOKIES

Cookies are small pieces of data that websites store on a device. Cookies can improve your browsing experience because they help our website remember preferences and understand what content vistors request the most. We use cookies to help us decide what pages to highlight to new visitors, collect analytics on views and interactions each month and to track the effectiveness of our website. Any information collected will never be shared or sold to any third party company.

 

RIGHTS TO ACCESS INFORMATION

Employees and other subjects of personal data held by Leadership Locker have the right to access any personal data that is being held in certain manual filing systems. This right is subject to certain exemptions: Personal Information may be withheld if the information relates to another individual.

Any person who wishes to exercise this right should make the request via email: info@leadershiplocker.com

Leadership Locker aims to comply with requests for access to personal information as quickly as possible, but will ensure that it is provided within 21 days of receipt of a completed form unless there is good reason for delay. In such cases, the reason for delay will be explained in writing to the individual making the request.